I am putting together a small list of hacks and stories which I found most interesting on the forum:

• Julian Birkinshaw of the London Business School writes a thought-provoking piece on “What is Your Management Model?” We have all talked about business models, but not much about the management model. How are we going to make choices about people, effort coordination, objectives etc.? How will we balance a traditional vs. a new-age management practice? Ultimately, what’s more important – the business model or the management model? Must Read.

• Jordan Cohen of Pfizer tells a great story about how to make people more efficient by taking out the routine work out of their work. Fascinating example of outsourcing low value-adding tasks.

• Matt Sholsberg asks us to reinvent the wheel. And for a reason – the wheel itself is over 5000 years old!

• So many organizations are still contemplating about social media. How to adopt? How to ingrain? How to measure success? Srinivas Koushik of Nationwide shares the story of how they built the social web into the very fabric of the organization.

• Chris Grams shares his experiences and ideas on how can organizations become “open” and engage their employees. Great ideas if you want to build an organization based on trust, transparency, openness and collaboration.

What are your ideas? Or if you like, “hacks” to re-invent management?

Often I find that “information” is the key. It is one of the most powerful sources of individual competitive advantages in an organizational context. In most cases, we find that the higher  you are in the hierarchy, the more information you have. Authority is the mirror image of the information one has. In a way, how much should you know is dependent on where you sit across a range of job grades! And, we are not just talking about sensitive information like detailed financials or diversity reports (though I don’t feel these are sensitive!). We are talking the essentials – information about product / services, procedures, systems, repository of innovative ideas, best practices, customer insights or even people – as to who specializes in what or who is the “go-to” person for a particular issue. And, all this information is usually sitting pretty somewhere “up” there! Far away from people, who might need it the most!

If this issue is unchecked, often I see cases of “information hoarding”. As humans, we like to “own” things – put a seal on them – “mine”! It appears we sometimes do the same with information. Especially, when organization structures / practices / culture does not place enough emphasis (I am not talking about mere lip service) on sharing. Worst of all, the whole system sometimes ends up rewarding the ones who hoard information. After all, information is power and one can succeed with the right information. So, that becomes the norm. The message is out. “Hold on to the information. You are better off keeping it to yourself, rather than sharing it with everyone. You can get things done. Win that big bonus. Become a star. And you can outpace others in office.”

What does this lead to? Sooner, rather than later – poor enterprise performance. Let me give some examples, which you might be able to relate to:

• You call your bank’s phone-banking line because you have a wrong transaction in your account – nothing very major. The phone-banking rep puts you on hold to look into the manual on how to address the problem. Doesn’t find the right information and transfers your call to the “relevant” department. Again, no resolution. Looks like something is missing in the manual. Or maybe, some one sat there up in the corner office and designed it without knowing the ground realities. Finally, the call is transferred to the “manager”, who is able to reverse the transaction and closes out the issue. You look at your watch and realize that was 20 minutes of your time for a $10 transaction!

• You are attending an exhibition where companies are demonstrating some fancy manufacturing machinery. It’s a big event. You set your eyes on a piece of work, and you reckon it can improve your plant’s productivity by 10-15%. But, you are worried about energy consumption and ask the company’s reps “I know this machinery can be customized to a customer’s needs. Which specific components are most customizable from the point of reducing energy consumption, while maintaining productivity?” The rep looks at you, looks at his colleagues. Smiles. “I will have to get back to you.” Wonders to himself “Boss knows!”. And, you move on to talk to some of the other stalls at the exhibition.

• A customer calls you and asks you to come over to make a sales pitch on a specific subject, say business continuity services. Given the customer’s industry, you know that your colleague in another team had made a similar pitch a few years back. You go to her, ask for some materials that you can re-use. She says, “I am a bit busy. Getting on a plane soon. Will try to send something in the next 1 week”. Oh! The customer wanted the presentation tomorrow. And you get back to your desk and spend the rest of the day (and part of the night) in re-inventing something that already exists in a fine form. Talk about putting in productive hours at work!

The list is endless. And, the potential for productivity gains by addressing this area is endless too. I feel very passionately for this issue, since I have seen hundreds of people, including myself, being affected by this. And even more so, because now we really seem to have enabling technology to support information sharing like never before. And that is a very important development. But, technology in itself can never ever be the ultimate solution. It’s a tool, not an outcome. More importantly, it will have to be about imbibing the value of sharing, building a culture which supports and disproportionately rewards “information disseminators”.

We need to free up information. What has been your experience? How can we hack companies’ management practices and liberate the information to reach where it truly belongs – the people? How can we bust these islands of information? How can we build this component of “the ideal enterprise”. How can we do that? Tell me now!

Dov Seidman wrote an interesting piece in Bloomberg BusinessWeek on “Why We Cannot “Motivate” Employee Engagement”. Here are some excerpts which I found very interesting:

WHAT MASQUERADES AS ENGAGEMENT

This problem was illustrated in a recent IBM television commercial, in which a motivational speaker decked out in an “Innovation Man” costume struts in front of a line of office workers standing at attention. Innovation Man singles out one of the professionals and peppers him with repeated taunts and questions as to whether he is “fired up” to innovate. The worker dutifully responds, “Sir! Yes, sir!” Innovation Man then questions the employee’s commitment: “Why are you fired up?!” The befuddled employee pauses before replying, “I don’t have any idea.”

We cannot “motivate” engagement (or innovation, growth, or succession for that matter); instead, we must inspire the kind of outcomes we want by rooting ourselves in a set of values, being in the grip of an idea worthy of dedication and commitment, connecting around a meaningful and shared purpose, and aligning around a common, deep, and sustainable set of human, societal, and environmental values.

A VALUABLE, AND VALUES-BASED, ALTERNATIVE

This is the new frontier, where companies work in a systemic manner to ensure alignment of their purpose and mission to their business strategies and vision, and then cascade this inspiration through their core values into specific leadership behaviors. Only when observable leadership behaviors are identified, communicated, measured, tracked, managed, and integrated into business processes and talent-management systems can an organization evolve on its cultural journey.

Improving employee engagement does not require executives to don their motivational capes and work on improving employee engagement. Instead, the process begins with a simple question about the workforce, a query whose answer leaders should act upon: Are our employees inspired?

I agree with the viewpoint. While we still need metrics and conventional approaches to build accountability and ownership, sometimes we focus excessively on them and lose sight of the essence of the matter. A more intrinsic approach is called for.

Apparently, Zappos just completed their 1st anniversary of their merger with Amazon and Tony posted the email he sent to all Zappos employees when the merger was announced (highly recommended for reading). The communication instantly struck a very positive note with me. It was:

• The message and the details are crisp and clear.
• He explained the rationale for the decision by highlighting the top 3 reasons, which are easy to understand.
• He clearly assured people about the incoming change at multiple points in the email. And, his assurance was complete, not guarded.
• Every change brings forth a lot of questions in the employees’ minds and Tony tries to answer them. But, very cleverly, the most burning questions are a part of the body of the main message, while the remaining are parked at the end of the message. It is so important not to overwhelm people with information overload.
• Tony comes across as extremely transparent in his communication. For instance, he handles the departure of a senior executive very transparently. And by the way, the very act of publishing an internal company email on the internet sets a very high standard of transparency!
• Values are important. They set the norms. And it is critical for leaders to communicate, clarify and live the values. They really define the culture. In explaining his decisions, Tony makes references to Zappos’ values such as “Embrace and Drive Change” and “Build Open and Honest Relationships with Communication”. This is a beautiful way to talking to people with your actions centered around defined, accepted anchors.
• And finally, for most of it, he keeps the language “Human”. I cannot emphasize enough on this and several leaders and companies miss this mark. Tony clearly says that he is sticking to a formal tone in some instances because of legal requirements. But, for most parts, his tone, flow and words are very human and not traditional “business-speak”. I mean – one of the most commonly used phrases in business is “We would like to thank you for your patience and apologize for any inconvenience caused”. Why can’t we simply say “We are sorry. We are terribly sorry. We are so, so sorry”! Isn’t that more powerful?

As a leader, what are your communication mantras? What should be done to connect better with people?

Very recently, I found that I am on the List of Top 25 Online Influencers in Leadership. This list was drawn by the HR Examiner – a magazine focused on people, technology, ideas and careers of senior HR leaders. John Sumser is the editor of the magazine and is very well-known in the HR community. To me, the list is very prestigious, full of great people, including Tom Peters! I feel honoured and humbled at the same time.

I would like to thank YOU – for visiting my blog, leaving comments here, retweeting my blog posts and all your support.

When it comes to job titles, we live in an age of rampant inflation. Everybody you come across seems to be a chief or president of some variety. Title inflation is producing its own vocabulary: “uptitling” and “title-fluffing”.

And, it appears that title-inflation is particularly acute for titles which are a subset of  “president” (vice president, assistant vice president etc.) as compared to “chief”. Here is an outstanding piece of statistics:

The number of members of LinkedIn, a professional network, with the title vice-president grew 426% faster than the membership of the site as a whole in 2005-09. The inflation rate for presidents was 312% and for chiefs a mere 275%.

So, what’s happening? What are the reasons?

What is going on here? The most immediate explanation is the economic downturn: bosses are doling out ever fancier titles as a substitute for pay raises and bonuses. But there are also structural reasons for the trend. The most basic is the growing complexity of businesses. Many not only have presidents and vice-presidents for this or that product line, but also presidents and vice-presidents for various regions. Put the two together and you have a recipe for ever-longer business cards: vice-president for photocopiers Asia-Pacific, for example.

The cult of flexibility is also inflationary. The fashion for flattening hierarchies has had the paradoxical effect of multiplying meaningless job titles. Workers crave important-sounding titles to give them the illusion of ascending the ranks. Managers who no longer have anyone to manage are fobbed off with inflated titles.

Leadership in title inflation, as in so much else, is passing to the developing world, particularly India and China. Both countries have a longstanding obsession with hierarchy (fancy job titles can be the key to getting a bride as well as the admiration of your friends). They also have tight labour markets. The result is an explosion of titles. Companies have taken to creating baffling jobs such as “outbound specialist”. They have also taken to staging public celebrations of promotions from, say, assistant deputy director to principal assistant deputy director.

And, what are some of the possible implications of title inflation:

The snag is that the familiar problems of monetary inflation apply to job-title inflation as well. The benefits of giving people a fancy new title are usually short-lived. The harm is long-lasting. People become cynical about their monikers (particularly when they are given in lieu of pay rises). Organisations become more Ruritanian. The job market becomes more opaque…

And, far from providing people with more security, fancy titles can often make them more expendable. Companies might hesitate before sacking an IT adviser. But what about a chief scrum master? The essence of inflation, after all, is that it devalues everything that it touches.

What do you think are the implications of title-inflation? Is it worth it?

And, I often wonder, how and where is this image formed and transformed? Internal branding? External advertisements? There are several, several factors which affect the image. But, I believe that the internal conversations about the company is what guides this image – the dialogue employees have with one another – the vocabulary people use when discussing internal issues.

Focus on the stories people tell internally about your company. Think what needs to be done to “change” the stories to your company’s advantage.

Enjoy the Talk.

Update: Here is a quick review of Clay Shirky’s latest book on the subject of Cognitive Surplus.

I have proposed a hack – let’s look at sharing the cost of attrition between the HR and the individual manager, in order to build accountability for people management and engagement. Unless, people’s “P&Ls” are not affected directly, no one takes notice! Typically, HR bears the costs of attrition (training, recruitment etc.) from its own budget. But, isn’t the individual manager responsible for it too?

You can click on the screenshots below to directly go to my hack on the MIX website. And, please, if you like it, do rate it. And, in any case, I need your comments and inputs to build up this hack.

Too often we are in search of an easy answer. We hire experts to tell us what to do. We need to engage the question. Let us sit with the questions, voice our questions, and generate a range of responses rather than a simplistic easy answer to the complexity of employee engagement. I encourage you to read this wonderful collection of questions offered by 96 members of the employee engagement network. Engage the questions, generate responses, and create greater employee engagement for the benefit of all.

The book contains questions – questions for leaders and managers – questions that organizations need to think about. Provocative. Deep. Meaningful. Soul-stirring. A lot of credit goes to David Zinger for hosting the network and facilitating this great piece of work. You can read the book below or click here.

This is the third collaborative e-book I have contributed to (earlier ones are here and here). And I did have a few questions for leaders:

• When it comes to your company, what are the stories that come to your employees’ minds?

• What might be the top 3 unanswered questions in the minds of your people?

• If you are really serious, how would you prove that employee engagement is more than “lip service”?

What is your question? What do you want to ask your leaders, managers and organizations?